Statement conversion for accounting firms

Firms receive client statements for tax, audit support and advisory work. Convert them into verified transaction files that stand up as working-paper inputs.

Drag & drop statement PDFs hereor tap to choose files — multiple PDFs for batch mode

Privacy: uploaded files and generated exports are stored only briefly to complete your download and are automatically deleted within 15 minutes. Files are never used for any other purpose.

Where statements enter firm work

Tax preparation needs a year of categorized transactions. Audit support needs transaction populations that provably came from the bank's records. Advisory and forensic work needs histories searched and totalled quickly. In every case the input arrives as statement PDFs, and the first job — turning them into data — is also the job most likely to introduce silent error.

Defensible inputs

A converted file whose transactions were reconciled against the statement's own balances carries its evidence with it: the totals on the file are the totals on the statement. That is the standard a reviewer will apply later, so applying it at conversion time — and flagging the exceptions per row — is what makes the file safe to build work on.

Across the client base

Because the converter reads layout rather than bank templates, the same procedure covers a client at a national bank and a client at a two-branch credit union. One procedure, documented once, trained once.

The workflow, step by step

Receive the statements. Collect the full period's PDFs per client, including the month before the period starts for opening balances.
Convert and verify. Run the batch conversion and review the reconciliation result for every statement before releasing files to staff.
Build the working papers. Use the Excel export for analysis or the QuickBooks/Xero export for the client's books, with flags resolved against the PDFs.
Retain the trail. Store originals, converted files and results together so any figure can be traced back to the statement.

These are the general steps most banks follow for statement downloads; exact menu labels vary by bank and change over time.

Questions and answers

Does the firm need client permission to convert statements?

Firms convert statements clients provide for the engagement, under the same handling standards as any client financial document — see our article on handling client bank statements securely.

What does the reconciliation check do?

Where the statement prints opening and closing (or running) balances, the converter adds up the extracted transactions and compares the result with the statement itself. If the numbers do not tie, the conversion is flagged and the mismatched rows are marked — a failed check is never shown as a success.

Are my statement files kept?

No. Uploaded files and generated exports are stored only briefly to complete the download and are automatically deleted within 15 minutes.

Bank statements in. Clean books out.

Your first conversion is free — no card, no sign-up — and every result is reconciled against the statement itself before you download it.

Convert a statement — free